A fully customisable set of features
At Stageflow, we’ve designed a comprehensive platform based on the precise needs of event professionals that streamlines event planning & management, enhances collaboration, and ensures seamless experiences for all stakeholders and attendants. Whether you’re managing event operations, engaging with attendees, or ensuring data security and compliance, Stageflow provides the tools to make every event a success. Explore our key features!
Backoffice experience
Efficiently manage all the behind-the-scenes operations with Stageflow’s intuitive backoffice tools. From event creation to resource allocation, our platform centralises everything you need to stay organised and ensure smooth operations.
Company dashboard – All your events in one place
Event creation – Build your event from start to finish Stageflow makes event creation easy, allowing you to plan from the big picture down to the finest details. With customisable workflows, you can design every aspect of your event exactly how you want. AI-powered automation will provide instant summaries for quick overviews and suggest content throughout the process to help improve your event, ensuring nothing is overlooked. Stay up-to-date with real-time updates and progress tracking, minimising delays and keeping all team members on the same page.
Event creation - Curate your event from start to finish
Stageflow makes event creation effortless, supporting infinite event types —onsite, online, and hybrid— allowing you to plan from the big picture down to the finest details, all in one place. With customisable workflows, you can design every aspect of your event exactly how you want. AI-powered automation provides instant summaries for quick overviews and suggests content throughout the process to help improve your event, ensuring nothing is overlooked.
Session & Agenda Builder - An easy way to build your programme
Stageflow’s Session & Agenda builder makes event scheduling stress-free and intuitive. Easily add and edit your entire programme and timeline, from submitted sessions to to ready-to-go ones, all in one place. Organise sessions by day, time, speaker, or status with multiple view options. The AI-powered automation within Stageflow will even identify potential conflicts, helping you make adjustments. With seamless contributor management, you’ll keep everything in one centralised, efficient location.
Showflow – Define every detail of your sessions in a heartbeat
With Stageflow, easily add and manage every detail of your event sessions using advanced features like detailed tracking, drag-and-drop functionality, and audiovisual documentation attachments for seamless collaboration with AV teams. Examples of AV documentation include stage backgrounds, subtitles, lighting plans, special graphics such as names of participants that need to appear on screen, and other key assets. You can share your showflows directly with suppliers through Stageflow or export them, ensuring everyone involved stays aligned with the event schedule.
Speakers, Organisations & Suppliers management – Effortlessly coordinate with key stakeholders
Stageflow simplifies the management of speakers, the organisations they come from, and suppliers, all in one central hub. Easily track speaker details, manage organisation affiliations, and coordinate with your suppliers to ensure everything runs smoothly. With customisable workflows, you can assign tasks, schedule sessions, and maintain clear communication across all parties thanks to the in-app messaging system that centralises communication. AI-powered automation will suggest content, manage schedules, highlight inconsistencies, and provide real-time updates, keeping your event on track and everyone involved informed and aligned.
Team collaboration, task & resource management – Maximise team performance
Stageflow streamlines team management, allowing you to assign or delegate tasks, set deadlines and define roles across your team with ease. Ensure seamless coordination and accountability as everyone knows their responsibilities. Additionally, allocate resources like time, personnel, and budgets with full visibility, optimising the use of all assets. Personalised alerts and reminders hep you stay on top of important deadlines and tasks and, with real-time updates and AI-powered reminders, you can track progress, avoid bottlenecks, and ensure your event runs efficiently from start to finish.
Predictive analytics & detailed reporting – Make data-driven decisions
Stageflow’s predictive analytics and detailed reporting empower you to make informed decisions by providing comprehensive insights into event performance. With real-time data and AI-powered analysis, you can identify trends, anticipate challenges, and ensure continuous improvement for every event you manage. Generate custom reports based on key metrics and your specific KPIs, helping you track progress and optimise future events.
Attendee experience
Building on our extensive experience in event platform development, we are working on a fully customisable set of modules aimed at enhancing the event experience, not just for organisers, but also for attendees. These features will provide the tools and scalability to seamlessly grow and adapt as your event requirements evolve and ensure a dynamic and connected event for everyone involved. Pricing will be tailored based on the specific modules chosen, offering a flexible solution that fits your event’s unique needs. Here's a sneak peek of what you can expect!
White label event platform
Stageflow’s white-label event platform allows you to fully personalise the attendee interface with your event’s unique visual identity and content. With sections like the homepage, speakers, programme, and more, you can create an event experience that is truly aligned with your brand and event, providing a seamless, informative and professional experience for your attendees.
Event registration and user profile
Stageflow makes event registration effortless with an intuitive system that allows attendees to sign up quickly and manage their profiles with ease. Users can create personalised profiles, update their details, and track their event participation—all in one place. The platform supports customizable registration forms and login systems, ensuring you can collect the specific information you need and provide a branded, secure login experience.
Networking & engagement
Stageflow provides multiple features to help attendees network, engage, and make the most out of the event, both online and in-person. Attendees can easily connect with each other through chat functionalities, direct messaging, and interactive features, enhancing networking opportunities. The platform also supports integrations with popular engagement tools, such as Slido, to facilitate live polls, Q&A sessions, and feedback collection.
Ticketing system
Stageflow’s ticketing system streamlines the entire ticketing process, making it easy for organisers to manage, sell and distribute tickets. You can create customisable ticket types, set pricing, and manage access levels for different event sessions or areas. Attendees can purchase tickets seamlessly, with secure payment options and automated confirmations. The system also allows you to track ticket sales and monitor attendance, ensuring a smooth entry process and full control over event access.
Multilingual support
Stageflow grows with your event’s needs by offering robust multilingual support. While the platform currently fully supports English, it is designed to easily accommodate additional languages as your event expands. Whether you’re hosting an international conference or a local gathering, Stageflow ensures that all attendees can engage with your content in your preferred language(s), providing a seamless and inclusive experience for diverse audiences.
...and more to come
Stay tuned for updates!
Technical excellence & compliance
Built on a robust, EU-based technical foundation, Stageflow offers powerful tools and full compliance with GDPR, ensuring your events run efficiently and securely.
Data protection & security
Stageflow’s self-hosted infrastructure provides complete control over your data, ensuring robust security features that protect sensitive information. With a strong focus on compliance, Stageflow is fully aligned with GDPR and EU regulations, guaranteeing that all personal and event-related data is securely managed. By minimising risks and ensuring legal compliance, Stageflow offers peace of mind, allowing you to focus on delivering seamless events while safeguarding your data and maintaining the highest standards of privacy and security.
Multiple deployment options
Stageflow offers flexible deployment options to meet the specific data privacy and security needs of every client. Choose between cloud-based or on-premise deployment to ensure the best fit for your organization's requirements. With dedicated hosting, Stageflow guarantees independent operation, free from reliance on third-party services located outside the EU, ensuring full compliance with EU data protection regulations. Whether you require local control or the scalability of the cloud, Stageflow’s deployment options provide the flexibility and security you need.
API integration
Stageflow offers seamless API integration, allowing you to easily connect with other tools and systems for a fully integrated event management experience. Whether you’re syncing with CRM platforms, marketing tools, or other event software, Stageflow’s flexible API ensures smooth data exchange and enhances your existing workflows. This integration capability streamlines operations, reduces manual work, and allows you to build a tailored solution that fits your specific event needs.
Enterprise SSO, SCIM & authentication
Stageflow supports Enterprise Single Sign-On (SSO) and SCIM for seamless user management across your organization. With flexible authentication options, you can choose between single-factor (username + password) or multi-factor authentication (username + password + challenge) to enhance security. Whether you're managing a small team or large-scale events, Stageflow’s authentication solutions ensure a secure, streamlined login process while meeting your company’s security and compliance standards.
Backend Infrastructure – Reliable and scalable
Stageflow’s backend is built on a strong foundation for data independence and real-time capabilities. Using PostgreSQL, a robust open-source relational database, Stageflow efficiently stores and manages project data. For real-time features, Supabase is used as a self-hostable alternative to Firebase, providing a simplified API and full control over the data infrastructure. Supabase’s Docker image ensures complete flexibility, security, and scalability for growing applications. Stageflow’s development process is streamlined using a Mono-repo structure with Turbo Repo, enabling efficient management of multiple packages within a single repository.
Frontend Development – Fast, secure, and developer-friendly
Stageflow’s frontend is powered by Nuxt.js, combining Vue.js with Server-Side Rendering (SSR) to deliver high performance and SEO-friendly web applications. For efficient database interaction, Prisma generates type-safe query clients, minimizing errors and boosting developer productivity. Additionally, Lucia Auth ensures secure user authentication, handling registration, login, and authorization with full control over the process, guaranteeing data privacy and seamless access across the platform.
Why choose Stageflow?
EU based
Secure
Scalable
Customisable
Affordable
AI-Powered